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2024 Frontier Day Vendor Registration Form

Plainview AR Community Events

P.O. Box 113

Plainview, AR 72857

Email: hello@visitplainviewar.com

Facebook: https://www.facebook.com/paceyellcounty

Website: www.visitplainviewar.com


Thank you for your interest in being a vendor for the Plainview AR Community Events organization. Proceeds from the vendor fees and the sale of any food or drinks by the Plainview AR Community Events (PACE) Organization will go back into PACE funds to help bring more events to the community of Plainview.

VENDORS:

Vendor assignments are on a first-come, first serve basis. Only one multi-level marketing vendor (Direct Seller) will be accepted at any event. Multiple arts and crafts vendors will be accepted into the event as arts and crafts come in many different designs. Market vendors (those who sell vegetables, baked goods, jams, jellies, canned goods, etc.), please note that it is your responsibility to stay in compliance with the AR Food Freedom Act of 2023.

https://www.uaex.uada.edu/business-communities/local-foods/AR-food-freedom-act.aspx

Event Information

Name of the Event: Plainview Frontier Day

When: Saturday, September 21, 2024

What Time: 8 AM to 1 PM

Where: Plainview Old Frontier Town (Main St.)

Vendor Information

The Frontier Day event is an outdoor event.

  • Personal portable generators are allowed in the vendor area only if they run silently.

  • Canopies, tables, chairs, and all set-up equipment are the responsibility of the vendor.

  • Vendor setup is from 6 AM to 7:30 AM on the day of the event.

  • Vendor spots will be preassigned and written on your Welcome package, which you will receive when you arrive at the event. Please visit the Welcome booth when you arrive.

  • Vendors may unload in front of or in the alley behind Old Town; however, vehicles must be moved before the start of the event. Vendors must park in vendor-designated areas once unloaded.

  • All vendors must remain open during the entire day of the event. Please do not break down or leave early. If you must leave early, please see an Event Coordinator for your safe departure.

  • All vendors are responsible for maintaining cleanliness in their vendor areas. Please ensure all trash is picked up in and around your vendor area after the event closes.

  • When applicable, Vendors must collect sales tax. The total sales tax for Yell County in 2024 is 9.25%.

  • This is a family-friendly event. No novelty items of a sexual, racial, or adult nature are permitted. Any exhibitor in possession of these items will be asked to leave. No weapons are allowed, including but not limited to pepper spray, fireworks, and firearms.

  • Porta-Potties are located onsite for outdoor events. We ask that you please help keep them clean and let an Event Coordinator know if toilet paper or paper towels are needed.

Vendor Fees

We do our best to allot vendors a 12x12 vendor area; however, space depends on the number of shopping and entertainment vendors at the event. Each vendor is guaranteed at least a 10x10 vendor area.

  • Shopping/Entertainment* vendors selling direct sale items, homemade arts and crafts, baked and freeze-dried goods, vegetables, jams, jellies, etc. *An Entertainment vendor is a vendor that provides a game or family-fun entertainment in their vendor area.

        • $35 without electricity

        • $45 with electricity


  • Food vendors selling food to the public. Food vendors are considered vendors who sell edible products other than baked and freeze-dried goods, vegetables, jams, jellies, and canned goods. Food vendors include food trucks and those who sell popcorn, cotton candy, hot dogs, nachos, and other foods.

        • $50 without electricity (bring your own generator)

        • $60 with electricity (NOTE: 50 AMP available for Food Trucks only)


  • Businesses/Nonprofit Organizations who are not selling any items, but are only providing a service to the public. This includes clubs/organizations, political candidates, city officials and organizations, churches, schools, and other businesses/organizations. A business/organization may hold a fundraiser in their vendor area.

        • $15 without electricity

        • $25 with electricity


REFUNDS AND PAYMENT INFORMATION:

Vendor fees are non-refundable. However, for events that the PACE cancels due to unforeseen circumstances, we will offer the vendor a refund of 75% of the vendor fee or the option to apply the fee paid to another event held within 12 months of the cancellation date.


Payment is due upon receipt of the invoice.


Payment must be received by the deadline date to avoid late fees.


Entry Deadline is September 7, 2024. All registration forms received after this date will be considered late entries.


Late Entries: Vendors who submit their registration form after the entry deadline will be charged an additional $15 late entry fee.


INVOICING:

Once your registration form is received and reviewed, we will notify you of vendor approval and email you an invoice for payment.


All payment requests will be emailed to the email address you provide on this application. You may pay your fee by 1) logging into your PayPal account or 2) using another method such as a debit card or credit card. You do not have to have, or set up, a PayPal account to process your payment.


When you receive the payment request, you will click PAY NOW to choose your payment method.


Then, you can 1) log in to your PayPal account or 2) try another way.

The "try another way" link allows you to pay by debit or credit card if you do not have PayPal or do not want to use your PayPal account for payment.


If you need further instructions on how to make a payment using your debit or credit card, please email us at hello@visitplainviewar.com.


Payments are due within 48 hours of receiving the invoice to secure a vendor spot. Non-payment may result in the loss of the vendor spot. Please be sure to whitelist our email address so that any communication will go to your inbox and not your junk/spam folder. If you do not hear anything from us within 48 hours after you submit your application, please check your junk/spam folder or email us at hello@visitplainviewar.com.


If you plan on attending this event, please continue with the application.

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